The Role:

We are seeking a proactive and highly organised Executive Assistant to support our COO with day-to-day operations and key initiatives.

This a pivotal role handles the essential administrative and coordination duties, supporting the COO to focus on high-level strategic tasks.

 The ideal candidate will have exceptional organisational and communication skills, experience in a corporate environment, and a strong understanding of brand messaging.  
 

As our Executive Assistant to COO, you will:

• Administrative Support: Providing confidential administrative support to the COO, including preparing and editing correspondence, communications, presentations, and other documents. Assistance to senior management including Managing Partner and Management team also required from time to time.
• Meeting Coordination: Assisting in the preparation and tracking of action items from meetings, preparing meeting agendas, and coordinating, collating, and editing board reports
• Schedule Management: Managing and maintaining the COO's schedule, appointments, and travel arrangements to ensure efficient time management
• Internal Communications: Acting as the central point for internal communication coordination, ensuring consistent messaging across all levels of the organization, and maintaining and distributing key talking points
• Project Management Support: Provide administrative support to the COO and Managing Partner with strategic initiatives

What you can expect from us:
We offer a range of excellent employee benefits such as:

• An inclusive and people-driven culture
• Hybrid working policy that encourages flexible working arrangements
• Continuous learning environment, with a focus on your professional development
• Reward and recognition program that recognises individual and team performance
• Health and Wellbeing program including access to our Employee Assistance Programme (EAP) and a subsidised membership to Classpass
• Generous leave benefits
• Paid parental leave
• A Social Club which provides a wide range of activities throughout the year

We’re excited to hear from you if you have:

• 5 years’ experience as an Executive Assistant, ideally within the IP or Legal sector, supporting Board members and Executive teams
• Advanced computer skills in Microsoft Office Suite and an aptitude for learning new software and systems
• Excellent attention to detail
• A solid understanding of brand management and the ability to maintain brand voice across communications
• Ability to work collaboratively with senior leadership and internal and external stakeholders
• High organisation skills, with the proven ability to manage multiple priorities simultaneously
• Excellent communication skills, both written and verbal, with a focus on consistency in messaging
• Ability to maintain confidentiality of information related to the company and its employees

Working at FB Rice

At FB Rice we are known for our great workplace culture and the quality of our work. We make this a priority and pride ourselves in providing excellent customer service to the diverse range of interesting clients with which we work.  We offer a range of excellent employee benefits as well as opportunities for flexible working arrangements.

Recognised as Australia’s market leader by various national and international awards, we are a national firm with an international practice. With offices in Melbourne, Brisbane, Perth and Sydney, we pride ourselves on having a local touch with global reach. We recruit the best people, ensuring that excellence is achieved by having technical experts with great communication skills.

How to Apply

Please submit your cover letter and CV by clicking "Apply Now".

To be eligible for this position you must be fluent in English and have an ongoing right to work in Australia.

All expressions of interest are strictly confidential.

Only shortlisted candidates will be contacted.

FB Rice recognises the importance of a diverse and inclusive workplace and encourages any interested candidates with the above-mentioned technical background and professional skills to apply. For more information about our inclusion and diversity initiatives, visit https://www.fbrice.com.au/life-at-fb-rice